Money Laundering ID needed

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Identity Documents Required

Why do we ask you to provide evidence of your identity and address and which documents are acceptable when selling and buying a property? Under the Money Laundering Regulations 2007 and the new version MLR 2017, we are required to verify the identity and address of new and existing clients.

This includes companies/businesses as well as individuals.

For UK residents, evidence of identity will normally be one of the following original documents - copies are not normally acceptable.

Proving your identity and ownership of a property - We have to obtain and hold identification and proof of address for all customers. Additionally, we are also required to establish whether there are any beneficial owners on whose behalf the transaction or activity is taking place, hence, we would request you to identify anyone who you would consider to be a beneficial owner. Where appropriate, the source or destination of funds may also be requested. Without this information we will be unable to proceed with any work on your behalf.

Below is a list of acceptable identity documents. We require sight of all original or certified documents. Subject to your individual circumstances, we may liaise with you for further/other documentation.

Individual identity documents

We require one document from List A and one document from List B.

LIST A – Evidence of name

  • Current signed passport
  • Valid UK driving licence
  • Resident Permit
  • Inland Revenue tax notification
  • State pension or benefits book/letter
  • EEA member state identity card

LIST B – evidence OF ADDRESS

  • UK/EU/EEA Drivers Licence (if UK Drivers Licence not used as ID) Must be valid, not expired. Full or provisional. Cannot be used if used on list A.
  • Bank, Building Society or Credit Union Statement Dated with 3 months. Must include account number and show recent activity. No general correspondence.
  • Credit Card Statement Dated within 3 months. Must include account number and show recent activity. No general correspondence.
  • UK, EU, EEA Mortgage statement Dated within 12 months. Must show account number. No general correspondence.
  • Utility Bill Dated within 6 months E.g. Gas, electricity, water. Must show address for service and/or account number. No general correspondence.
  • Telephone Bill Dated within 6 months E.g. Landline or mobile pay monthly (excluding pay as you go). Must show address for service and/or account number. No general correspondence.
  • Council Tax Dated within 12 months. Must show address for service and/or account number. No general correspondence.
  • Tenancy Agreement Dated with 12 months. Must state full name and full property address. Issued by local council, housing association, solicitor or reputable letting agent.
  • Benefits Entitlement Letter Dated within 12 months. Issued by DWP or Jobcentre plus. Must confirm benefit payable at time of issue. E.g. Pension, disability, single parent, housing etc.
  • HMRC Tax Notification Dated with 6 months. Must state national insurance number and tax calculation. No general correspondence.
  • Home or Motor Insurance Certificate Dated within 12 months. Must state insured address or registered address for vehicle and policy number. No general correspondence.
  • UK solicitors letter confirming house purchase/land registration Dated with 3 months. Must state full name of new proprietor and full property address.
  • NHS Medical Card or letter from GP confirming registration Dated within 3 months. Must state individual’s date of birth and NHS number. No general correspondence.
  • Official confirmation of Electoral Register entry or official poll card Dated within 12 months. Must state full name and full address. No general correspondence.
  • Police Registration Certificate Dated within 12 months. Must state the full residential address of the individual.

Probate

If you are acting as a Representative of an Estate we require the following:

  • Grant of Probate (if a will was left)
  • Letter of administration (if no will left)
  • Individual identity evidence from List A & B for the Personal Representative, either executor or administrator

Limited company

If you are acting as a Representative of a UK Company we will also require the following:

  • Certificate of Incorporation
  • Articles of Association
  • Memorandum of Association
  • Latest Annual Return or Confirmation Statement, with details of current company officers
  • If offshore, nominee director declaration and a general power of attorney
  • Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

If you are acting as a Representative of an Offshore Company we will also require the following:

  • Certificate of Incorporation
  • Articles of Association, Memorandum of Association, Latest Annual Return with details of current company officers, Share Certificate(s) showing the Ultimate Beneficial Owner OR
  • Certificate of Incumbency
  • If the shares are owned by another company, repeat steps above for the holding company
  • Nominee director declaration and/or general Power of Attorney (if applicable)
  • Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

Trust

If you are acting as a Representative of a Trust we require the following:

  • Trust deed
  • List of trustees
  • List of beneficiaries
  • Individual Identity evidence from List A & B for all individuals with a vest interest in 25% or more of the capital and/or those who exercise control over the Trust

We need to take a copy of identity and address from each person named as selling or buying.

Anti Money Laundering & Online ID Verification

For Cooper Adams Estates Limited and all our associated brands we are legally required under the Money Laundering and Terrorist Financing (Amendment) Regulations 2019, to complete identification checks on all of our clients. We use an external company to complete these checks and therefore we will share your personal information with them in order to complete online ID verification in the form of anti-money laundering search. It is not a credit search just an identity search. Your personal information will only be used for this purpose. The external company complies with all relevant Data Protection Regulations and is registered with the Information Commissioners Office (ICO).

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